Directorates and Departmental Functions

DIRECTORATES

The Nuclear Energy Infrastructure Development Directorate is responsible for providing technical input towards the establishment of a nuclear power programme in Kenya including promotion and expediting of the development of nuclear electricity in Kenya, development of policies necessary for development and promotion of nuclear energy, human resource capacity development to ensure Kenya has the requisite manpower to successfully establish and maintain a nuclear power programme; identification of appropriate sites in Kenya for the construction of power plants and related amenities and the identification of suitable operator(s) for nuclear power plants as mandated under section 54 of the Energy Act No. 1 of 2019.

The Directorate is responsible for the following functions: –

  • Establishing institutional, organizational and engineering capabilities that will enable safe operation of Nuclear Power Plants in Kenya.
  • Developing framework for establishment of management systems for all nuclear organizations and processes for the nuclear power programme in Kenya.
  • Developing a radiation protection programme for the protection of people, the environment and property from harmful effects of ionizing radiation for Kenya’s nuclear power programme.
  • Provision of a framework for establishment of an electric grid that will safely, efficiently and reliably support the operation of a nuclear power plant in Kenya.
  • Identification of appropriate sites meeting all technical and safety criteria, consistent with international standards for Kenya’s Nuclear Power Programme.
  • Development of institutional capacity to effectively mitigate consequences of nuclear radiological emergencies.
  • Establishment of a system for prevention, detection and response to theft, sabotage, unauthorized access, movement or transfer or malicious act involving nuclear materials and nuclear facilities.
  • Establishment of a national nuclear fuel cycle policy that is optimum for Kenya’s Nuclear Power Programme.
  • Development, update and implementation of a framework for human resource capacity building for Kenya’s nuclear power programme.
  • Coordination of long term nuclear international training programmes.
  • Management of nuclear trainees under sponsorship by the Board.
  • Coordination of partnerships aimed at human and institutional capacity building for the development of the nuclear power programme.
  • Establishment of an effective framework for radioactive waste management and spent fuel management.
  • Establishment of local and national industry capacity to participate in all phases of Kenya’s Nuclear Power Programme.
  • Development of a requisite human and institutional capacity for nuclear power plant procurement.
  • Definition of the environmental protection measures required for Kenya’s Nuclear Power Programme.
  • Establishment of a framework that enhances nonproliferation, nuclear disarmament and promotion of peaceful uses of nuclear energy in Kenya.
  • Development of a framework for funding and financing for Kenya’s nuclear power programme.
  • Identification of a suitable operator for nuclear power plants.

The Publicity and Advocacy directorate’s strategic role is to coordinate initiatives geared towards achievement of government commitment/national position in Kenya’s nuclear power program, nuclear knowledge management and stakeholder’s engagement.

The Directorate is also responsible for management of Boards corporate affairs and communication, and Board’s corporate social responsibility activities.

Functions:

  • To undertake sensitization and awareness on application of nuclear technology for electricity generation in Kenya.
  • To provide accurate, timely information about nuclear energy using various communication channels such as stakeholder interactions, social media platforms, corporate publications, IEC materials, and website
  • To develop a robust Nuclear Resource and Documentation Centre for knowledge sharing and management through continuous stocking and updating with books, journals and other publications on nuclear energy.
  • To build and maintain NuPEA brand recognition and high corporate image visibility by developing and distributing branded merchandise.
DEPARTMENTS

Finance department is a service department whose major role is the provision of financial decisions and control. The functions include; financial planning, capital management, allocation and utilization of financial resources, financial reporting, cash flow management and risk management

The Department is responsible for the following :-

  • Ensuring formulation and implementation of the Agency’s Financial policies, procedures and strategies in line with the applicable financial guidelines and standards;
  • Advising on appropriate NuPEA financial management structure, business processes and best finance management practice to maximize operational and financial efficiency and effectiveness;
  • Coordinating, development of budget preparation process and implementation of budgetary controls activities within the Agency;
  • Ensuring timely, accurate and complete financial record keeping and financial reporting in line with the organizational policies, PFM act and other relevance financial and accounting laws and standards;
  • Development and implementation of optimal cash management policies to ensure optimal organizational liquidity at all times;
  • Developing and implementing optimal asset management policies in line with the best practices and the relevant guidelines and Ensuring development,
  • Developing, implementation and review of the Agency’s financial and non-financial risks management strategies to minimise financial, credit and liquidity risks exposures.

Information and Communication Technology department is a department of the Agency headed by the Manager. It is responsible for the development, implementation and support of ICT-based services that support the core functions of the Agency.

Functions:

  • Develop and implement ICT policy and strategy that efficiently and effectively manage IT assets and meet technology needs of the Agency.
  • Provides the appropriate hardware, software, networking, and communications infrastructure for automation
  • Maintain secure Agency information technology environment ensuring confidentiality, integrity and availability of information and systems.
  • Ensure proper maintenance of both computer hardware and software, and ensure up-to-date record of computer hardware is maintained
  • Develop and maintain organization website
  • Ensure proper systems back-up to avoid loss of information
  • Provide source of guidance for ICT related issues for the Staff
  • Provide technical advice on procurement of ICT equipment
  • Provide training to staff on existing and new technologies.

Supply Chain Department is a function headed by the Manager. The department is charged with the responsibility of procuring goods, works and services for the Agency in strict adherence to Public Procurement and Asset Disposal Act, 2015 and Public Procurement and Asset Disposal Regulations, 2020 and any other legislation on Public Finance Management.

The department carries out the below functions;

  • Implement the decisions of the Accounting Officer, including Disposal Committee and coordinating all procurement activities;
  • Prepare consolidated annual procurement and asset disposal plans;
  • Coordinate internal monitoring and evaluation of the procurement and supply chain function;
  • Maintain and continuously update standing lists of registered suppliers for the Agency;
  • Liaise with the Public Procurement Regulatory Authority in respect of the Authority’s register of procuring agents;
  • Prepare tender and asset disposal documents to facilitate fair competition;
  • Prepare, publish and distribute procurement and disposal opportunities including invitations to tender, request for quotations and proposals, pre-qualification documents and invitations for expression of interest;
  • Coordinate receiving, opening and evaluation of tenders, quotations and proposals;
  • Submit a list of registered or prequalified suppliers or contractors or consultants to the Accounting Officer for approval;
  • Issue procurement and asset disposal documents to candidates in accordance with the Act and Regulations;
  • Propose membership of relevant committees under the Act to the Accounting Officer for consideration and appointment and act as secretariat to the evaluation, inspection and acceptance, and disposal committees;
  • Prepare and publish tender awards, prepare contract documents in line with the award decision, prepare and issue debriefing letters;
  • Prepare contract variations and modifications documents, monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
  • Maintain and archive procurement and asset disposal documents and records for the required period, and provide information when required;
  • Prepare and submit to the National Treasury and Authority reports required under the Act, Regulations and guidelines of the Authority;
  • Conduct market survey, periodic and annual stock taking and facilitate processing of payment to suppliers.